Office 365 is an excellent IT solution that gives its users access to some of the greatest and latest enterprise IT tools. Whether you are looking at Office Online or Office 365 Groups, an Office 365 migration is similar to opening a veritable treasure chest of evergreen tools. However, the migration is not as simple as it sounds. The process won’t be straightforward as you have to move from your legacy systems, databases, and any existing software you are using. To make sure your migration is a success, you need to be aware of the potential migration mistakes one can make.
You Don’t Have a Post-Migration Plan
After successfully migrating to Office 365, the real work has only just begun. You need to have a post-migration plan, comprising tasks like archiving, auditing, strategy, monitoring, and admin plans. Although this won’t be music to your ears, there is more work that needs to be done. So, never get complacent during the post-migration period.
You Have Forgotten to Train End Users
Migrating to Office 365 is a big leap to take. From a whole new range of features to a different interface, almost everything works in a different way. That’s why you need to train all your users and show them the new location of where their data and files are now stored. Next, you have to train your colleagues to use all the new features at their disposal. If not, you will not get substantial ROI on your migration.
You Didn’t Set Adequate Time Aside for Office 365 Migration
Before you commence the migration, you need to set aside adequate time for the project. Why? You need to prepare yourself to face hiccups that typically affect out-of-the-box migrations to Office 365. If you set sufficient time aside for these unforeseen variables and potential bottlenecks during the migration progress, you can smoothen out the bumps along the way. If you want to minimize delays, you need to check your systems for inconsistencies and correct them before the migration, i.e., check for weird retention policies, idiosyncratic mailbox rules, and outdated permissions.
You’re Migrating Without Strong Reasons
You need to have a solid business case and specific business goals before migrating to Office 365. If you are migrating just because Office 365’s varied tools seem appealing to you – stop. Your company may not actually need it. You should consult an Office 365 migration and support provider to see if the migration will cover your needs.
You Did Not Impose a Cut Off Point for the Old System
Some mistakes that companies make is that it allowed their employees to continue using their legacy system after migrating to Office 365. Everything seems fine… up to a point. Remember, if you are using both old and new systems to store your documents, neither will remain up to date. It’s as though you have undermined your own migration.
You Don’t Have Sufficient Bandwidth for the Import
Having ample time for a migration procedure is essential but don’t forget about having sufficient bandwidth to transmit data. Offices 365 is powerful and big so make sure that you increase your upload limits before the big move. Exchange Web Services, for example, may require approximately 400GB per day for importing.