Office 365 is one of the greatest and latest enterprise IT systems that’s available today. It offers a treasure chest of evergreen tools that can help iron out various business workflows. Before you can use these systems, you will need to do an Office 365 migration first. Like most organizations, you may own a lot of legacy systems, databases, and software. In addition, you have different departments utilizing different iterations of the existing IT environment. That’s why getting all these data to the new platform can be pretty challenging. Don’t worry though; Office 365 migration doesn’t have to be intimidating. You just need to plan well and execute well. Below are some common migration mistakes to avoid:
Didn’t Train End Users
Migrating to Office 365 may be a big leap from your existing IT environment. You may also be dealing with a whole new interface, as well as an array of features that work in a different way. It is recommended that one trains his or her end users such as explaining the new storage location of their files and data. This allows them to “settle in” at a faster rate. In addition to that, it’s also important to train end users to actually use the new features and tools. If not, you may fail to achieve substantial ROI on your migration.
No Reason to Migrate
Will migrating to Office 365 help you achieve your business goals? Or will it cover your IT needs. Without a solid business case, the move may be unnecessary even if Office 365’s tools are appealing. You may be wasting resources by pushing forward with the migration.
Lacking a Post-Migration Plan
The truth is that there’s still some work to be done after migrating your files to Office 365. You will need to ensure that everything is working in order without being buggy. In addition, you need to have a post-migration plan that covers archiving, auditing, content strategy, monitoring, and administrative matters. If you are not prepared to face unexpected issues, the completion of the migration process may be delayed.
Unaware of Upload Limits
In some cases, businesses may not be able to upload their entire library of files and data, i.e., they may need to execute the migration process over the course of several days. Yes, Office 365 is a big platform, however, you will still encounter upload limits. For example, Exchange Web Services has a daily upload limit of 400GB.
Poor Content Management
Let’s pretend that your existing servers are Point A and Office 365 is Point B. It’s a misconception to think that the migration process is simply transferring one’s files from Point A to Point B, and then leave them as they are. The Office 365 migration process gives business owners a good opportunity to get things organized, e.g. archiving document libraries that are never accessed, slimming down existing email inboxes, and more.
Didn’t Set Enough Time Aside
One needs to account for unforeseen variables even if he or she is dealing with out-of-the-box migrations. With that in mind, it is important to set aside ample time to fix bottlenecks and recover from potential downtime during the migration process.
Don’t hesitate to ask for help. When it comes to Office 365 migrations, ANEXIO has experience in knowing what issues to expect and how to overcome them in the shortest time possible. Our managed IT team can guide you through the migration process from the beginning till the end.